C--THE EXECUTIVE BOARD
Meetings
C-1. Meetings of the Executive Board shall be called by the Chairman as the business of the Fund may require. Except in special circumstances the Chairman shall notify all Executive Directors of meetings at least two business days in advance.
Adopted September 25, 1946, amended May 28, 1947, and April 1, 1978
C-2. The Chairman shall call a meeting at the request of any Executive Director.
Adopted September 25, 1946
C-3.
| (a) |
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Ordinary meetings of the Executive Board shall be open to attendance by Senior Advisors and Advisors to Executive Directors, the Secretary and such other members of the staff as the Chairman indicates, but the Executive Board may determine which particular members of the staff may attend a session. The Deputy Managing Director shall be entitled to attend all ordinary meetings of the Executive Board. |
| (b) |
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Meetings of the Executive Board shall be held in executive session whenever the Managing Director or any Executive Director so desires. Only Executive Directors, the Managing Director, and the Deputy Managing Director shall be present at executive sessions, except that for any particular executive session the Executive Board may permit attendance by the Secretary and by such other members of the staff as may be prescribed by the Executive Board. The Executive Board may permit attendance by Senior Advisors or Advisors to Executive Directors. |
Adopted September 25, 1946, amended January 15, 1948, April 1, 1978, and August 27, 2003
C-4. The Executive Board shall meet at the principal office of the Fund unless the Executive Board decides that a particular meeting shall be held elsewhere.
Adopted September 25, 1946, amended April 1, 1978
C-5.
| (a) |
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Executive Directors may participate in all meetings of the Executive Board and of its committees. |
| (b) |
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In the absence of the Managing Director, the Deputy Managing Director shall act as Chairman and shall have a deciding vote in case of an equal division. In the absence of both the Managing Director and the Deputy Managing Director, the Executive Director selected by the Executive Board shall act as Chairman. An Executive Director shall retain his right to vote when serving as Acting Chairman. |
Adopted September 25, 1946, amended November 12, 1948, September 18, 1969, and April 1, 1978
Agenda
C-6. The agenda for each meeting shall be prepared by the Chairman. The agenda shall include any item requested by an Executive Director.
Adopted September 25, 1946
C-7. Except in special circumstances the Chairman shall notify Executive Directors of new items on the agenda at least two full business days before their consideration in meetings. Additional advance notice shall be given at the discretion of the Chairman before the consideration of new items of special importance which may require consultation with members or the return to the principal office of the Fund of Executive Directors who are absent.
Adopted September 25, 1946, amended May 28, 1947, and April 1, 1978
C-8. Matters not on the agenda for a meeting may be considered at that meeting only by unanimous consent of the Executive Directors present.
Adopted September 25, 1946
C-9. Any item of the agenda for a meeting, consideration of which has not been completed at that meeting, shall, unless the Executive Board decides otherwise, be automatically included in the agenda of the next meeting.
Adopted September 25, 1946, amended April 1, 1978
Voting
C-10. The Chairman shall ordinarily ascertain the sense of the meeting in lieu of a formal vote. Any Executive Director may require a formal vote to be taken with votes cast as prescribed in Article XII, Section 3(i), or Article XXI(a)(ii).
Adopted September 25, 1946, amended September 18, 1969, and April 1, 1978
C-11. There shall be no formal voting in committees and subcommittees. The Chairman of the committee or subcommittee shall determine the sense of the meeting (including alternative points of view) which shall be reported.
Adopted September 25, 1946
C-12. No Executive Director may vote at any meeting by proxy or by any other method than in person.
Adopted September 25, 1946
Language
C-13. The working language of the Fund shall be English. The discussion, documents, and reports of meetings shall ordinarily be in English. Speeches or papers presented in other languages shall be translated into English.
Adopted September 25, 1946, amended April 1, 1978
Minutes
C-14. Under the direction of the Managing Director, the Secretary shall be responsible for the preparation of a summary record of the proceedings of the Executive Board.
Adopted September 25, 1946
C-15. Verbatim records shall be kept for inclusion in the archives of the Fund only if the Chairman or an Executive Director so requests. In addition, verbatim records may be kept in order to assist the Secretary to prepare the summary record of a meeting of the Executive Board, provided that these verbatim records shall be destroyed after a reasonable period of time.
Adopted September 25, 1946, amended April 1, 1978
C-16. Draft minutes shall be circulated to all Executive Directors as soon as possible after meetings. They shall be submitted for approval by the Executive Board within a reasonable time.
Adopted September 25, 1946, amended May 28, 1947, August 14, 1947, and April 1, 1978